PROSPECTUS            EXHIBIT APPLICATION            FLOOR PLAN

Exhibitor kit

 

 

Cardiovascular CT is a fast-growing and competitive market. Whether you are looking for brand recognition, have a new product, software or technique, or want to cultivate customer loyalty, SCCT2024 is the show where you need to be. The Exhibit Hall will be open July 19 & 20, 2024.

 Benefits of exhibiting

• The Attendee Reception on Friday, July 19, 2024 from 6:00 - 7:30pm ET takes place in the Exhibit Hall. This reception is open to all registered SCCT2024 attendees. 
• Scientific poster sessions, educational sessions, all conference food and beverage and more are located in the Exhibit Hall to bring in high attendee traffic. 
• SCCT2024 is promoted to more than 15,000 cardiologists, radiologists, technologists, nurses and other key decision makers in the field of cardiovascular CT.
• Only exhibitors are eligible to host sponsored satellite symposia during the meeting. (Limited availability)
• Your company's name and booth number will be listed in the SCCT2024 final program, on signage onsite, on the SCCT2024 website and on the SCCT2024 mobile app.

SCCT2024 engages physicians and healthcare professionals interpreting cardiovascular CT in a comprehensive exploration of the latest developments in the field of cardiovascular CT principles, methodologies, appropriateness criteria and clinical practice. Meet your target audience and exceed business goals by exposing your company to key decision makers. 

Questions? Contact Melissa Thompson at mthompson@scct.org.

 

 

 

 

Important Information

Booth rental fees

Exhibit fees are $37 per square foot (in US dollars) for in-line, non-island booths. For booths of 10' x 20' or larger that are half (or more) of a 20 x 20 island, exhibit fees are $40 per square foot (US dollars). The smallest booth space available is 10' x 10'.

Included in booth rental fee:

•  An 8' high back wall and 3' side rails with drapery, ID booth sign with company's/organization's name and booth number.
• Tickets to the Attendee Reception on Friday, July 19, 6:00pm - 7:30pm ET.
• Company name listed in the SCCT2024 final program, on signage at the meeting and on the SCCT2024 website and on the SCCT2024 mobile app.
• Security guards (Exhibit Hall only).
• Two (2) complimentary exhibitor badges per 100sq. ft. of exhibit space; two (2) additional discounted exhibitor badges are available per 100 sq. ft. for a fee of $350 each.

 

Exhibit booth representation

Each exhibiting company is allotted two (2) complimentary exhibitor badges per 100 sq. ft. of exhibit space. Two (2) additional discounted exhibitor badges are available per 100 sq. ft. for a fee of $350 each.

The online exhibitor registration portal will close on June 28. Any staff additions or substitutions will be subject to a $25 processing fee after June 28.

Please note: Complimentary badges are now provided to SCCT Partners; please refer to our 2024 Prospectus and your company agreement to see allotment. 

 All exhibitors are welcome to attend all SCCT2024 program activities, except for the pre-program sessions on Wednesday, July 17 and Thursday, July 18, 2024 that require separate registration; exhibitors are welcome to attend pre-program sessions that are included with SCCT2024 registration. 

Please Note: Continuing Medical Education (CME and ASRT) credit will not granted to exhibitors. Exhibitor personnel may attend CME and CE program activities and obtain credit by registering and paying the full SCCT2024 meeting registration fee.

Booths must be kept open and staffed daily during scheduled exhibit hours by exhibitor’s staff. Breaking down or packaging up of materials earlier than 5:45pm ET, Saturday, July 20, 2024, is prohibited.

 

Important Deadlines

*Some dates may change

 

Exposition installation hours
Wednesday, July 17	12noon- 5pm ET
Thursday, July 18	8am - 4:30pm ET

 

Exposition dismantling hours
Booths must be dismantled on Saturday, July 20	5:45pm - 9pm ET
Dismantling of larger booths encouraged after 6pm

 

Contracts and 50% deposit due	March 29
Last day to cancel for partial refund	March 29
Deadline for island booth exhibits to submit blueprint	May 3
Certificate of Liability Insurance due	May 3
Deadline for payment in full	May 24
Hotel cut-off date for discount date	June 26
Exhibitor online registration forms due	June 28
Last day freight can arrive with delivery to booth for move in	July 17
Onsite shipments are permitted	July 15 - 17
Exhibit installation completed by 4:30 pm ET	July 18

(July 17 is the last day freight can arrive at the advanced warehouse with guarantee of delivery to booth for exhibitor move-in. Any freight arriving after July 17 will be subject to additional charges and may not be available during installation hours.)

Exhibits dismantled by 9pm ET

July 20

 

Rules and Regulations

Agreement to the Rules and Regulations

The following rules and regulations governing the Exposition under the auspices of the Society of Cardiovascular Computed Tomography (SCCT) are part of the Exhibit Space Application & Contract and constitute a binding contract between the Exhibitor and SCCT. They have been formatted  in the best interest of the Exhibitor, and we ask full cooperation of the Exhibitor in their observance. Any detail not specified is subject to decision by SCCT.

Enforcement of Rules and Regulations

As a condition for exhibiting, each exhibitor shall agree that they, their employees and their agents will observe all SCCT policies and regulations as described in these regulations. SCCT reserves the right to restrict and/or dismiss at any time any exhibit that SCCT deems undesirable. Any exhibitor who begins dismantling or packaging their exhibit and/or exhibit materials prior to the official close of technical exhibits may not be permitted to participate in future SCCT expositions.

Appearance of exhibits

Any part of a booth that has unfinished sides or end panels must be draped at the exhibitor's expense. A booth must lend itself to an attractive appearance. Meeting Management reserves the right to have such finishing done at the exhibitor's expense.

In-line booths                           

The backs of booths may not be more than 8' high, and sides may not exceed 3' high. All in-line booths will be provided with an 8' high back wall drape, 3' high side drapes, and a standard booth sign with company name.

Island booths

Overstatement in design should be avoided. Exhibits must be constructed in compliance with the Americans with Disabilities Act of 1991. An island booth may extend to all outer edges of the booth space, but the design of the booth must allow accessibility from all four aisles and sufficient see-through areas so as not to block the view of the adjacent exhibits. All building materials including those that are “see-through” or “sheer,” such as glass or fabric, will be considered as potential visibility blockers when SCCT reviews island floor plans. All island booths are required to submit a blueprint and/or photograph of the booth design by May 3, 2024.

Liability 

Each exhibitor agrees to protect, indemnify, and hold harmless SCCT, Shepard Exposition Services, Marriott Marquis Washington DC and their officers, directors, agents and employees from any claims, liability, damages or expenses asserted against them or incurred by them as a result of or in connection with, any loss of or damage to property, or injury to persons resulting from, arising out of or in any way connected with negligence, wrongful acts, or breach of contract by the exhibitor, its agents, or employees. Exhibitors are encouraged to insure themselves against property loss or damage and against liability for personal injury.

It is further understood and agreed that SCCT shall in no event be liable to an exhibitor for any loss of profits, sales, business opportunities, or any other type of direct consequential damages alleged to be due from breach of this contract. It is understood and agreed that the sole liability of SCCT to any exhibitor for any breach of this contract shall be for the refund of all amounts paid by the exhibitor pursuant to this contract as an exclusive remedy.

Insurance

The exhibitor shall, at its sole cost and expense, procure and maintain, throughout the term of the contract for exhibit space, comprehensive general liability insurance against claims of bodily injury or death and property damage occurring in, upon or resulting from the premises leased. The general liability insurance shall name SCCT, Shepard Exposition Services, and Marriott Marquis Washington DC as additional insureds. Such insurance shall include contractual liability and products liability coverage with the combined and single limits of liability of not less than $1,000,000. The exhibitor shall be required to provide SCCT with said certificate of insurance indicating the appropriate insurance coverage by  May 3, 2024.

Audiovisual and sound

Audiovisual and other sound effects must be regulated so that they do not disturb neighboring exhibits. SCCT reserves the right to determine the point at which sound interferes with others and must be discontinued.

Hospitality/Private meetings

Exhibitor-sponsored hospitality functions and private meetings exceeding 15 attendees must not conflict with any scheduled conference activities and must be approved by SCCT. Additional fees apply. Contact Melissa Thompson at mthompson@scct.org for more details.

Printed material distribution/canvassing

Canvassing in any part of the facilities utilized by SCCT is strictly prohibited and anyone doing so will be requested to leave the building. Distribution of advertising or printed material by an exhibitor outside of the exhibitor's allotted space will not be permitted. Contact Melissa Thompson at mthompson@scct.org for more details.

Selling of products and services

The purpose of exhibiting is to further the education of meeting attendees through product and service displays and demonstrations. Sales and order taking are permitted provided all transactions are conducted in a manner consistent with the professional nature of the meeting. No signage or product price will be allowed. SCCT reserves the right to restrict sales activities that it deems inappropriate or unprofessional. 

Attendee contact list

SCCT does not supply the contact information of its attendees except information obtained through the SCCT approved lead retrieval service. Lead retrieval information includes attendee name, designations, institution, state and country.

Educational events in exhibit booths

Exhibiting companies must inform SCCT, in writing, of all educational events offered in their exhibit booths. Notification letters must include a description of the event identifying content, date, time, format, and names of physicians involved in the delivery of the educational content.

Subletting of exhibit space

Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Exhibitors may not display or permit to exhibit in their space any merchandise or advertising materials that are not part of their own regular products or services. 

Relocation of exhibits

SCCT r eserves the right to  alter locations of exhibits  as shown  on  the official  floor plan, if it is  deemed to be  advisable or in  the best inter ests  of the  Annual Scientific Meeting.

Americans with Disabilities Act

Each exhibitor shall be responsible  for compliance with the Americans with Disabilities  Act  of 1991 within their assigned exhibit  space.

Payment and cancellation

By submitting an application for booth space and accepting a booth assignment, exhibitor agrees to pay the booth rental charge deposit of at least 50% at the time of reservation. Failure to do so may result in the cancellation of assigned space. Should an exhibitor elect to cancel on or before March 29, 2024, SCCT reserves the right to retain 50% of the contracted booth fee. Should an exhibitor elect to cancel on or after March 29, 2024, SCCT reserves the right to retain 100% of the contracted booth fee unless the booth space is resold, in which case SCCT will retain 50% of the contracted booth fee.

Cancellation of exposition

In the event of cancellation of the SCCT2024 exposition due to fire, strikes, governmental regulations, or causes that would prevent the scheduled opening or continuance, then and there upon, exhibitors and SCCT have no further obligations to each other, and SCCT management shall determine an equitable basis for the refund of such portion of exhibit fees as is possible, after due consideration of expenditures and commitments already made. 

Conditions of contract to exhibit

Exhibitors agree to abide by the conditions stated on this webpage. Exhibitors accept responsibility for informing all of their employees of these conditions and agree that they will abide by them also.

Industry guidelines

The purpose of the SCCT exposition is to allow companies an opportunity to meet one-on-one with healthcare professionals to inform them of the latest developments in equipment, supplies, technology, and services available. Adherence to the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support is mandatory.

Standard 5 states Accredited providers are responsible for ensuring that education is separate from marketing by ineligible companies—including advertising, sales, exhibits, and promotion—and from non-accredited education offered in conjunction with accredited continuing education.

1. Arrangements to allow ineligible companies to market or exhibit in association with accredited education must not:
   1. Influence any decisions related to the planning, delivery, and evaluation of the education.
   2. Interfere with the presentation of the education.
   3. Be a condition of the provision of financial or in-kind support from ineligible companies for the education.
2. The accredited provider must ensure that learners can easily distinguish between accredited education and other activities.
   1. Live continuing education activities: Marketing, exhibits, and non-accredited education developed by or with influence from an ineligible company or with planners or faculty with unmitigated financial relationships must not occur in the educational space within 30 minutes before or after an accredited education activity. Activities that are part of the event but are not accredited for continuing education must be clearly labeled and communicated as such.
   2. Print, online, or digital continuing education activities: Learners must not be presented with marketing while engaged in the accredited education activity. Learners must be able to engage with the accredited education without having to click through, watch, listen to, or be presented with product promotion or product-specific advertisement.
   3. Educational materials that are part of accredited education (such as slides, abstracts, handouts, evaluation mechanisms, or disclosure information) must not contain any marketing produced by or for an ineligible company, including corporate or product logos, trade names, or product group messages.
   4. Information distributed about accredited education that does not include educational content, such as schedules and logistical information, may include marketing by or for an ineligible company.
3. Ineligible companies may not provide access to, or distribute, accredited education to learners. 

Commercial interest (pharmaceutical/industry) representatives may attend CME/CE activities at the discretion of SCCT for the direct purpose of the representatives' own education; however, they may not engage in sales or marketing activities while in the space or place of the educational activity. If a representative wants credit for attending the course, he/she must pay the full SCCT2024 meeting registration fee. Complimentary attendance will not be linked to offering commercial support.

Exhibitors are reminded of the Food and Drug Administration (FDA) regulations on the promotion of investigational and pre-approved drugs and devices. Exhibitors are also cautioned about FDA prohibition of promoting approved drugs for unapproved purposes.

Exhibitors must comply with the standards established by the Accreditation Council for Continuing Medical Education (www.accme.org), the American Medical Association's Ethical Opinions on Continuing Medical Education and Gifts to Physicians (www.ama-assn.org), the Food and Drug Administration regulations regarding industry-supported scientific and educational activities ( www.fda.gov), the revised PhRMA Code on Interactions with Healthcare Professionals (www.phrma.org), and the revised Adverted Code ( www.advamed.org).

Application for space

The application for space and the official notice of assignment constitute a contract for the rights to use the space allotted. A completed application for space with deposit and all requested information must be received by prior to placement. For more information, contact Melissa Thompson at mthompson@scct.org.

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