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Annual Scientific Meeting Abstract Submission Instructions
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INSTRUCTIONS FOR SUBMITTING ABSTRACTS

There are two types of abstracts accepted for submission — standard abstracts and educational poster abstracts.

Standard abstracts are considered for either oral presentation or poster presentation and should consist of technical or clinical research.

Educational poster abstracts are designed to teach or review imaging signs, pathologic correlations, procedures, techniques, treatments and interventions or other aspects related to the practice of imaging.

All abstracts must be submitted online. Abstract submission is closed.

During the submission process, you will select the type of abstract you would like considered.

Deadline for abstract submission is March 25, 2019 11:59 PM, Eastern Time.

PLEASE NOTE: All presenters are required to register for the meeting and pay the appropriate registration fee.


STANDARD ABSTRACT SUBMISSIONS

  • Abstracts must be submitted through this submission platform.
  • Unless specifically stated otherwise, the author submitting the abstract is the presenting author.
  • Abstract Structure: All abstracts must be formatted into these four labelled sections.
    • Introduction: A brief introduction stating the abstract's purpose. Please use 'Introduction' and not 'Background' or 'Purpose' as the section header.
    • Methods: A brief description of methods.
    • Results: A summary of the results.
    • Conclusion: A statement of conclusions reached. Do not state simply that "the results will be
      discussed."
  • The abstract body may contain a maximum of 2,500 characters. A maximum of one graph/table and one image may be uploaded. The program counts the number of spaces and characters in a table and automatically deducts from the total character limit. Images have a set amount of 320 characters. When you upload an image, the platform will deduct 320 characters from the total number of characters. Author names and institutions will not count towards the word limit.
  • Presenting authors may submit more than one abstract for review. You must complete a separate submission for each abstract.

All presenting authors must be registered for the 14th Annual Scientific Meeting and pay the appropriate registration fee.

See the follow abstract example for formatting:


  1. Abstract Categories and Keywords:

    SCCT supplies abstract categories to help you group your abstract into a broad subject area. Please select the category that best suits your work to assist us in placing your submission in the appropriate session.

  2. SCCT-CVRF of Southern California – Ma Family Best Abstract Awards:

    A panel of judges will review the top-scoring poster and oral abstract presentations and select winners. This award is open to all abstracts submitted to the annual scientific meeting. No separate application is necessary.

  3. Canon Young Investigator Awards (YIA) - Sponsored by an educational grant from Canon Medical Systems, Inc.:

    Criteria:
    • Authors will be within five (5) years of completing a training program.
    • The work on which the abstract is based must not have been previously published. 
    • Finalists must register for and attend the SCCT ASM and present their abstract at the YIA Oral Abstract Session.
    • Authors may not be finalists more than twice. 

    How to apply for the YIA competition:
    Applicants submit through SCCT’s standard annual abstract submission process prior to the ASM: 
    • Submit an abstract by following the instructions 
    • Click “yes” for the question on the submission site about whether you wish to be considered for the YIA program. Abstract authors who do not check yes are not considered. Authors who are selected as YIA finalists must submit a 1,000-word mini manuscript. We will send successful authors a mini manuscript submission form and detailed instructions in April. 

    Authors who do not submit both an abstract and a mini manuscript will not be considered. 

    YIA Award abstracts that are not selected as finalists are still eligible for regular abstract sessions.

  4. Siemens Outstanding Academic Research (SOAR) Awards - Sponsored by Siemens Healthineers


    Criteria:
    • All accepted abstracts are eligible.
    • Abstracts submitted online (with a notation on the abstract that it is intended for SOAR Award consideration) will be evaluated by both the SCCT Abstracts Grading Committee and the SOAR Award Committee. Submitted SOAR Award abstracts that are not selected as finalists will still be eligible for regular abstract sessions.
    • If your abstract is selected, it is mandatory that the author attend SCCT2019 to present.
    • The SOAR Committee will select six finalists and each will give an oral presentation in a special session at the Annual Scientific Meeting. All finalists must register for the Annual Meeting. A SOAR judging panel will judge the presentations, and select one first- and one second-place winner, who will be recognized at the closing session of the meeting.


    How to apply for the SOAR competition:
    Applicants submit through SCCT’s standard annual abstract submission process prior to the ASM: 
    • Submit an abstract by following the instructions 
    • Click “yes” for the question on the submission site about whether you wish to be considered for the SOAR program. Abstract authors who do not check yes are not considered.


  5. Israel Presents: Best Abstract Award:

    SCCT will highlight research from Israel with a special collection of abstracts that will be presented at the Israel Presents session. All abstracts submitted from Israel are eligible. A panel of judges will select one winner from all Israel poster and oral abstract presentations. Applicants should select the Israel Presents option when submitting their abstract.

  6. Abstract Presentation Formats:

    Abstracts will be presented by oral or poster format, at the discretion of the Annual Scientific Program Committee. If you prefer to present your abstract by poster format only, you must indicate that at the time of abstract submission. Once abstracts are placed in sessions, requests to change formats will not be accepted.

    Oral Presentation:
    All oral presentations will consist of 12-minute presentations (9 minutes for the presentation; 3 minutes for discussion). Presenters will be required to bring their presentation in an electronic format. The meeting room will have a LCD projector. 

    Rapid Fire Presentation:
    The abstract selection committee will designate some oral abstracts to be presented in a “rapid-fire” format during the standard poster presentations.


    Poster Presentation:
    Presenters must be available during their assigned presentation time to present their poster and answer any questions. POSTER SIZE IS 4’ X 4’ [PLEASE PAY STRICT ATTENTION TO THIS SIZE MAXIMUM. LARGER POSTER SIZES CANNOT BE ACCOMMODATED.]. The presenter must provide the presentation material for the poster board, including all relevant disclosure information. Push pins will be available onsite. No audiovisual, or any equipment requiring power will be permitted in the poster session area.

  7. Publication of Abstracts:

    Titles and co-authors of accepted oral and poster presentations will be listed in the onsite programs. Full text of accepted abstracts will be published in a supplement of the Journal of Cardiovascular Computed Tomography (except educational poster abstracts). The first author must have accepted and paid for registration by May 11 for the abstract to be published in JCCT.

  8. Notification of Receipt and Acceptance:

    Notification of receipt will be sent to the presenting author within one business day of abstract submission. Only the person who is listed as the presenting author will be notified. It is up to this person to notify the remainder of the co-authors. Notifications are sent to all presenting authors whether their abstract is accepted or rejected.
  9. Abstract withdrawal

    Withdrawals must be submitted online by 2pm Eastern Standard Time (EST) on May 11; emails cannot be accepted. Withdrawn abstracts will not be published in JCCT.

  10.  Substitute presenters

    Presenting authors may request a substitute to present in their place.

    • Substitute presenters must be approved in advance.
    •  Request for approval of substitute presenter must be submitted online by 2pm Eastern Standard Time (EST) on July 1, 2019; emails cannot be accepted.
    • Substitute presenter approval requests will only be considered in cases of illness, family emergency, change of employment, or inability to obtain a visa.
    • Substitute presenters must be a co-author listed on the abstract, must be qualified to discuss all aspects of the abstract during its presentation and must pay the registration fee to attend the Annual Scientific Meeting. (A complimentary full-meeting exhibitor pass/ badge registration does not qualify as a paid registration for a presenting author.)
    • An individual may be a substitute presenter for only one presentation.
    • Email requests will not be accepted.
    • A co-author who is not pre-approved via the Substitute Presenter Approval Request Form or a colleague will not be allowed to present the abstract on behalf of the First Author. 

  11. Registration:

    All presenters are required to register for the meeting and pay the appropriate registration fee. The first author must have paid for registration by May 11 for the abstract to be published in JCCT. If an abstract is withdrawn or an approved substitute is not provided after May 11, the first author will not be able to submit an abstract for SCCT2020 and will have their abstract removed from the online version of JCCT.


Questions? Contact education@scct.org.

Abstract Submission Deadline: March 25, 2019 11:59 PM Eastern Time



 
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