Cardiovascular CT is a fast-growing and competitive market. Whether you are looking for brand recognition, have a new product, software or technique, or want to cultivate customer loyalty, SCCT2023 is the show where you need to be. The Exhibit Hall will be open July 28 - 29, 2023.

The right people in the right place
SCCT2023 engages physicians and healthcare professionals interpreting cardiovascular CT in a comprehensive exploration of the latest developments in the field of cardiovascular CT principles, methodologies, appropriateness criteria and clinical practice. Meet your target audience and exceed business goals by exposing your company to key decision makers. 

Questions? Contact Melissa Thompson at mthompson@scct.org.

Prospectus                        Exhibit application                         Floor plan

General exhibitor information

 Benefits of exhibiting

• The Attendee Reception on Friday, July 28, 2022 from 6:00 - 7:30pm takes place in the Exhibit Hall. This reception is open to all registered SCCT2023 attendees. 
• Abstract Poster Sessions, Rapid Fire Abstract Presentations, educational sessions and more are located in the Exhibit Hall to bring in high attendee traffic. 
• SCCT2023 is promoted to more than 15,000 cardiologists, radiologists, technologists, nurses and other key decision makers in the field of cardiovascular CT.
• Only exhibitors are eligible to host sponsored satellite symposia during the ASM.
• Your company's name and booth number will be listed in the SCCT2023 Final Program, on signage onsite, on the SCCT2023 website and on the SCCT2023 Mobile App.
  

Booth rental fees

Exhibit fees are $37 per square foot (in US dollars) for in-line, non-island booths. For booths of 10' x 20' or larger that are half (or more) of a 20 x 20 island, exhibit fees are $40 per square foot (US dollars). The smallest booth space available is 10' x 10'.

Included in booth rental fee:

•  An 8' high back wall and 3' side rails with drapery, ID booth sign with company's/organization's name and booth number
• Tickets to the Attendee Reception on Friday, July 28, 6:00pm - 7:20pm
• Company name listed in the SCCT2023 Final Program, on signage at the meeting and on the SCCT2023 Website
• Security guards (Exhibit Hall only)
• Two (2) complimentary exhibitor badges per 100sq. ft. of exhibit space; additional representatives may register for a fee of $325 each.

Not included in booth rental fee in 2023: Carpeting, which must be provided by the exhibitor or ordered through the exhibit services company. 

Exhibit booth representation

Each exhibiting company is allotted two (2) complimentary exhibitor badges per 100 sq. ft. of exhibit space, additional representatives may register for a fee of $325 each.

The online registration portal will close on July 5. Any staff additions or substitutions will be subject to a $25 processing fee after July 5.

Please note: Complimentary badges are not provided to SCCT Partners except as part of their exhibit package

All exhibitors are welcome to attend all SCCT2023 program activities, except for the pre-program sessions on Wednesday, July 26 and Thursday, July 27, 2023 that require separate registration; exhibitors are welcome to attend pre-program sessions that are included with SCCT2023 registration. 

Please Note: Continuing Medical Education (CME) credit will not granted to exhibitors. Exhibitor personnel may attend CME program activities and obtain credit by registering and paying the full SCCT2023 meeting registration fee.

Booths must be kept open and staffed daily during scheduled exhibit hours by exhibitor’s staff. Breaking down or packaging up of materials earlier than 5:45pm, Saturday, July 29, 2023, is prohibited.

Important Deadlines

*Some dates may change

(July 26 is the last day freight can arrive in advanced warehouse with guarantee of delivery to booth exhibitor move-in)

Agreement to the Rules and Regulations

The following rules and regulations governing the Exposition under the auspices of the Society of Cardiovascular Computed Tomography (SCCT) are part of the Exhibit Space Application & Contract and constitute a binding contract between the Exhibitor and SCCT. They have been formatted  in the best interest of the Exhibitor, and we ask full cooperation of the Exhibitor in their observance. Any detail not specified is subject to decision by SCCT.

Enforcement of Rules and Regulations

As a condition for exhibiting, each exhibitor shall agree that they, their employees and their agents will observe all SCCT policies and regulations as described in these regulations. SCCT reserves the right to restrict and/or dismiss at any time any exhibit that SCCT deems undesirable. Any exhibitor who begins dismantling or packaging their exhibit and/or exhibit materials prior to the official close of technical exhibits may not be permitted to participate in future SCCT expositions.

Appearance of exhibits

Any part of a booth that has unfinished sides or end panels must be draped at the exhibitor's expense. A booth must lend itself to an attractive appearance. Meeting Management reserves the right to have such finishing done at the exhibitor's expense. The Exhibit Hall is not carpeted in 2023; floor covering will be required and may be purchased from the exhibit services company or provided by the exhibitor. 

In-line booths                           

The backs of booths may not be more than 8' high, and sides may not exceed 3' high. All in-line booths will be provided with an 8' high back wall drape, 3'high side drapes, and a standard booth sign with company name.

Island booths

Overstatement in design should be avoided. Exhibits must be constructed in compliance with the Americans with Disabilities Act of 1991. An island booth may extend to all outer edges of the booth space, but the design of the booth must allow accessibility from all four aisles and sufficient see-through areas so as not to block the view of the adjacent exhibits. All building materials including those that are “see-through” or “sheer,” such as glass or fabric, will be considered as potential visibility blockers when SCCT reviews island floor plans. All island booths a re-required to submit a blueprint and/or photograph of the booth design by May 5, 2023.

Research Row tabletop displays

A research trial may attach a banner up to 6' wide to the front of the table. Backdrops and freestanding banners are not permitted.

Liability 

Each exhibitor agrees to protect, indemnify, and hold harmless SCCT, Shepard Exposition Services, Hynes Convention Center and their officers, directors, agents and employees from any claims, liability, damages or expenses asserted against them or incurred by them as a result of or in connection with, any loss of or damage to property, or injury to persons resulting from, arising out of or in any way connected with negligence, wrongful acts, or breach of contract by the exhibitor, its agents, or employees. Exhibitors are encouraged to insure themselves against property loss or damage and against liability for personal injury.

It is further understood and agreed that SCCT shall in no event be liable to an exhibitor for any loss of profits, sales, business opportunities, or any other type of direct consequential damages alleged to be due from breach of this contract. It is understood and agreed that the sole liability of SCCT to any exhibitor for any breach of this contract shall be for the refund of all amounts paid by the exhibitor pursuant to this contract as an exclusive remedy.

Insurance

The exhibitor shall, at its sole cost and expense, procure and maintain, throughout the term of the contract for exhibit space, comprehensive general liability insurance against claims of bodily injury or death and property damage occurring in, upon or resulting from the premises leased. The general liability insurance shall name SCCT, Shepard Exposition Services, and Hynes Convention Center as additional insureds. Such insurance shall include contractual liability and products liability coverage with the combined and single limits of liability of not less than $1,000,000. The exhibitor shall be required to provide SCCT with said certificate of insurance indicating the appropriate insurance coverage by May 5, 2023.

Audiovisual and sound

Audiovisual and other sound effects must be regulated so that they do not disturb neighboring exhibits. SCCT reserves the right to determine the point at which sound interferes with others and must be discontinued.

Hospitality/Private meetings

Exhibitor-sponsored hospitality functions and private meetings must not conflict with any scheduled conference activities and must be approved by SCCT. Additional fees apply. Contact Kristin Stierle at kstierle@scct.org for more details.

Printed material distribution/canvassing

Canvassing in any part of the facilities utilized by SCCT is strictly prohibited and anyone doing so will be requested to leave the building. Distribution of advertising or printed material by an exhibitor outside of the exhibitor's allotted space will not be permitted. Contact Kristin Stierle at kstierle@scct.org for more details.

Selling of products and services

The purpose of exhibiting is to further the education of meeting attendees through product and service displays and demonstrations. Sales and order taking are permitted provided all transactions are conducted in a manner consistent with the professional nature of the meeting. No signage or product price will be allowed. SCCT reserves the right to restrict sales activities that it deems inappropriate or unprofessional. 

Attendee contact list

SCCT does not supply the contact information of its attendees.

Educational events in exhibit booths

Exhibiting companies must inform SCCT, in writing, of all educational events offered in their exhibit booths. Notification letters must include a description of the event identifying content, date, time, format, and names of physicians involved in the delivery of the educational content.

Subletting of exhibit space

Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Nor shall they exhibit or permit to exhibit in their space any merchandise or advertising materials that are not part of their own regular products or services. 

Relocation of Exhibits

SCCT reserves  the right  to  alter locations  of  exhibits as shown  on the official  floor plan, if it  is deemed  to  be advisable  or in the  best interests  of the Annual  Scientific Meeting.

Americans with Disabilities Act

Each exhibitor shall be responsible  for compliance with the Americans  with Disabilities Act of 1991  within  their assigned exhibit space.

Payment and cancellation

By submitting an application for booth space and accepting a booth assignment, exhibitor agrees to pay the booth rental charge deposit of at least 50% at the time of reservation. Failure to do so may result in the cancellation of assigned space. Should an exhibitor elect to cancel on or before March 31, 2023, SCCT reserves the right to retain 50% of the contracted booth fee. Should an exhibitor elect to cancel on or after March 31, 2023, SCCT reserves the right to retain 100% of the contracted booth fee unless the booth space is resold, in which case SCCT will retain 50% of the contracted booth fee.

Cancellation of exposition

In the event of cancellation of the SCCT2023 exposition due to fire, strikes, governmental regulations, or causes that would prevent the scheduled opening or continuance, then and there upon, exhibitors and SCCT have no further obligations to each other, and SCCT management shall determine an equitable basis for the refund of such portion of exhibit fees as is possible, after due consideration of expenditures and commitments already made. 

Conditions of contract to exhibit

Exhibitors agree to abide by the conditions stated on this webpage. Exhibitors accept responsibility for informing all of their employees of these conditions and agree that they will abide by them also.

Industry guidelines

The purpose of the SCCT exposition is to allow companies an opportunity to meet one-on-one with healthcare professionals to inform them of the latest developments in equipment, supplies, technology, and services available. Adherence to the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support is mandatory.

Standard 5 states Accredited providers are responsible for ensuring that education is separate from marketing by ineligible companies—including advertising, sales, exhibits, and promotion—and from non-accredited education offered in conjunction with accredited continuing education.

1. Arrangements to allow ineligible companies to market or exhibit in association with accredited education must not:
   1. Influence any decisions related to the planning, delivery, and evaluation of the education.
   2. Interfere with the presentation of the education.
   3. Be a condition of the provision of financial or in-kind support from ineligible companies for the education.
2. The accredited provider must ensure that learners can easily distinguish between accredited education and other activities.
   1. Live continuing education activities: Marketing, exhibits, and non-accredited education developed by or with influence from an ineligible company or with planners or faculty with unmitigated financial relationships must not occur in the educational space within 30 minutes before or after an accredited education activity. Activities that are part of the event but are not accredited for continuing education must be clearly labeled and communicated as such.
   2. Print, online, or digital continuing education activities: Learners must not be presented with marketing while engaged in the accredited education activity. Learners must be able to engage with the accredited education without having to click through, watch, listen to, or be presented with product promotion or product-specific advertisement.
   3. Educational materials that are part of accredited education (such as slides, abstracts, handouts, evaluation mechanisms, or disclosure information) must not contain any marketing produced by or for an ineligible company, including corporate or product logos, trade names, or product group messages.
   4. Information distributed about accredited education that does not include educational content, such as schedules and logistical information, may include marketing by or for an ineligible company.
3. Ineligible companies may not provide access to, or distribute, accredited education to learners. 

Commercial interest (pharmaceutical/industry) representatives may attend CME/CE activities at the discretion of SCCT for the direct purpose of the representatives' own education; however, they may not engage in sales or marketing activities while in the space or place of the educational activity. If a representative wants credit for attending the course, he/she must pay the full SCCT2023 meeting registration fee. Complimentary attendance will not be linked to offering commercial support.

Exhibitors are reminded of the Food and Drug Administration (FDA) regulations on the promotion of investigational and pre-approved drugs and devices. Exhibitors are also cautioned about FDA prohibition of promoting approved drugs for unapproved purposes.

Exhibitors must comply with the standards established by the Accreditation Council for Continuing Medical Education (www.accme.org), the American Medical Association's Ethical Opinions on Continuing Medical Education and Gifts to Physicians (www.ama-assn.org), the Food and Drug Administration regulations regarding industry-supported scientific and educational activities (www.fda.gov), the revised PhRMA Code on Interactions with Healthcare Professionals (www.phrma.org), and the revised Adverted Code (www.advamed.org).

Application for space

The application for space and the official notice of assignment constitute a contract for the rights to use the space allotted. A completed application for space with deposit and all requested information must be received by prior to placement. For more information, contact Melissa Thompson at mthompson@scct.org.

APPLY FOR EXHIBIT SPACE