Exhibit Opportunities
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Partner with SCCT at the 12th Annual Scientific Meeting in Washington, DC July 6-9, 2017. View the SCCT2017 Exhibitor Prospectus information below and download the application!  Learn more about SCCT Corporate Relations or partner with SCCT!

 

SCCT – Who We Are

VISION:

SCCT is the international professional society representing physicians, scientists and technologists advocating for research, education and clinical excellence in the use of cardiovascular computed tomography.

 

MISSION:

The Society of Cardiovascular Computed Tomography is a professional medical membership organization that addresses all issues pertaining to the field of cardiovascular computed tomography. The mission of SCCT is to:

  • Foster optional clinical effectiveness of cardiovascular CT through professional education, establishment of standards for quality assurance and professional training, and development of evidence-based guidelines for its use to enhance patient care and improve the quality of cardiovascular medical practice.
  • Ensure state-of-the-art application of cardiovascular CT through training and accreditation.
  • Support coordinated research efforts to promote further development and applications of cardiovascular CT, and to investigate accuracy, effectiveness, and cost-effectiveness in cardiovascular diagnosis.
  • Serve as an advocate for cardiovascular CT in all interactions with the health care industry, medical policy development, and reimbursement organizations.
  • Cultivate close working relationships with other related societies.

CONTACT US:

To learn more or to become a supporter, exhibitor or advertiser, please contact:

Kristin Stierle, Associate Director Meetings

Email: kstierle@scct.org

Phone: (703) 766-1710

 

Exhibiting with SCCT

General Exhibitor Information

SCCT2017 Dates:      July 6-9, 2017
SCCT2017 Exhibit Hall Dates: 
July 7 & 8, 2017

SCCT2017  Location:

Marriott Marquis Washington DC

901 Massachusetts Avenue, NW

Washington, DC 2001

                       

 

                    

                                                         

                                                                                                                                         

NEW! Exposition Hours  
Friday, July 7                                                         9:00 am - 7:45 pm
Saturday, July 8                                                       8:30 am - 3:30 pm

 

                                  

 

 

Exposition Installation Hours

 
Wednesday July, 5                                             3:00 pm- 8:00 pm
Thursday July, 6                                             8:00 am - 4:30 pm

 

 

  

 

Exposition Dismantling Hours

 
Booths must be dismantled on Saturday, July 8        3:45 pm - 7:00 pm
Larger booths are encouraged to be dismantled          after 4:45 pm

 

 

 

 

 

 Benefits of Exhibiting

  • New! The Opening Reception on Friday, July 7, 2017 from 6:15 pm -7:45 pm will be in the Exhibit Hall. This reception is open to all SCCT2017 attendees. 
  • Poster Sessions and the New! Rapid Fire ePosters are located in the Exhibit Hall to guarantee high attendee traffic. 
  • SCCT2017 is promoted to more than 30,000 cardiologists, radiologists, technologists, nurses, and other key decision makers in the field of cardiovascular CT.
  • Your company's name and booth number will be listed in the SCCT2017 Final Program, on signage on-site, on the SCCT2017 Website and the on the SCCT2017 Mobile App. 
  • Complimentary exhibitor registrations based on booth size.
  • Lead retrieval system available for an additional fee. 

 

Exhibitor Contact Information

 SCCT Exposition Management
 Kristin Stirele, Associate Director Meetings
 Email: kstirele@scct.org
 Phone: (703) 766-1710

 

Official Show Coordinator 
 Shepard Exposition Servies
 7079 Oakland Mills Rd, Columbia, MD 21046
 Customer Service: (410) 737-9270
 Email: Baltimore@shepardes.com

 

Booth Rental Fees

Exhibit fees are based on $35.00 per square foot (in US dollars) for in-line, non-island booths. For island booths that are 20' x 20' or larger, exhibit fees are based on $37.00 per square foot (US dollars). The smallest booth space available is 10' x 10', with a ceiling height of 22'. Please contact SCCT headquarters for questions regarding exhibit space. 

Included in Booth Rental Fee:

  • An 8' high back wall and 3' side rails with drapery
  • ID booth sign with company's/organization's name and booth number
  • Tickets to the Opening Reception (part of the booth rental fee is allocated toward support of the Opening Reception) on Friday, July 7, 6:15 pm - 7:45 pm
  • Company name listed in the SCCT2017 Final Program, on signage at the meeting and on the SCCT2017 Website
  • Security guards (Exhibit Hall only)
  • Two (2) complimentary exhibitor badges per 100sq. ft. of exhibit space, additional representatives may register for a fee of $279.00 each

Please note: Complimentary badges are not provided to SCCT Partners

 

Research Row Rental Fees

Tabletop displays are available to research trials only for a fee of $750 per tabletop display. As an exhibitor, you will have the opportunity to meet physicians face-to-face to discuss your research trial, its objectives, and opportunities for participation.

Included in Tabletop Rental Fee

  • One (1) 6' table skirt and two (2) chairs
  • Research trial name listed in the SCCT2017 Final Program, on signage at the meeting, and on the SCCT2017 Website
  • Security guard service (Exhibit Hall only)
  • One (1) complimentary exhibitor badge per tabletop display, additional representatives may register for a fee of $279.00 each

All exhibitors are welcome to attend all SCCT2017 program activities, except for the pre-program sessions on Wednesday, July 5 and Thursday, July 6, 2017.

Please Note: Continuing Medical Education (CME) credit will not granted to exhibitors. Exhibitor personnel may attend CME program activities and obtain credit by registering and paying the full SCCT2017 meeting registration fee.

 

 Important Deadlines

Contracts and Partial Deposit Due                May 5
Deadline for Island Booth Exhibits to Submist Blueprint               May 5
Certificate of Liability Insurance Due                May 5
Last Day to Cancel for Partial Refund                May 19
Exhibitor Registration Forms Due                June 5
Marriot Marquis Washington DC Cut-Off Date                June 12
Advance Shipments Accepted (Without Surcharge)                June 9 - June 28
Final Payment Due               June 16
Last Day for Warehouse Deliveries                July 3

 

(July 3 is the last day freight can arrive in advanced warehouse with guarantee of delivery to booth exhibitor move-in) 

On-Site Shipments are Permitted   July 5
Exhibit Installation Completed by 4:30 PM      July 6
Exhibits Dismantled by 7:00 PM    July 8

 

SCCT Rules and Regulations

Agreement to the Rules and Regulations

The following rules and regulations governing the Exposition under the auspices of the Society of Cardiovascular Computed Tomography (SCCT) are part of the Exhibit Space Application & Contract and constitute a binding contract between the Exhibitor and SCCT. They have been formatted in the best interest of the Exhibitor, and we ask full cooperation of the Exhibitor in their observance. Any detail not specified is subject to decision by SCCT.

Enforcement of Rules and Regulations

As a condition for exhibiting, each exhibitor shall agree that they, their employees, and their agents will observe all SCCT policies and regulations as described in the prospectus. SCCT reserves the right to restrict and/or dismiss at any time any exhibit that SCCT deems undesirable. Any exhibitor who begins dismantling or packaging their exhibit and/or exhibit materials prior to the ocial close of technical exhibits may not be permitted to participate in future SCCT expositions.

Appearance of Exhibits

Any part of a booth that has unfinished sides or end panels must be draped at the exhibitor's expense.  A booth must lend itself to an attractive appearance. Meeting Management reserves the right to have such finishing done at the exhibitor's expense. The Exhibit Hall is carpeted; additional floor covering is not mandatory but it is available.

In-Line Booth                                                                                                                                                   

The backs of booths may not be more than 8' high, and sides may not exceed 3' high. All in-line booths will be provided with an 8' high back wall drape, 3' high side drapes, and a standard booth sign with company name.

Island Booths

Overstatement in design should be avoided. Exhibits must be constructed in compliance with the Americans with Disabilities Act of 1991. An island booth may extend to all outer edges of the booth space, but the design of the booth must allow accessibility from all four aisles and sucient see-through areas so as not to block the view of the adjacent exhibits. All building materials including those that are “see-through or “sheer, such as glass or fabric, will be considered as potential visibility blockers when SCCT reviews island floor plans. All island booths are required to submit a blueprint and/or photograph of the booth design by May 5, 2017.

Research Row Tabletop Displays

A research trial may attach a banner up to 6' wide to the front of the table. Backdrops and freestanding banners are not permitted.

Liability

Each exhibitor agrees to protect, indemnify, and hold harmless SCCT, Shepard Exposition Services, Marriott Marquis Washington DC and their ocers, directors, agents, and employees from any claims, liability, damages, or expenses asserted against them or incurred by them as a result of or in connection with, any loss of or damage to property, or injury to persons resulting from, arising out of or in any way connected with negligence, wrongful acts, or breach of contract by the exhibitor, its agents, or employees. Exhibitors are encouraged to insure themselves against property loss or damage and against liability for personal injury.

It is further understood and agreed that SCCT shall in no event be liable to an exhibitor for any loss of profits, sales, business opportunities, or any other type of direct or consequential damages alleged to be due from breach of this contract. It is understood and agreed that the sole liability of SCCT to any exhibitor for any breach of this contract shall be for the refund of all amounts paid by the exhibitor pursuant to this contract as an exclusive remedy.

Insurance

The exhibitor shall, at its sole cost and expense, procure and maintain, throughout the term of the contract for exhibit space, comprehensive general liability insurance against claims of bodily injury or death and property damage occurring in, upon or resulting from the premises leased. The general liability insurance shall name SCCT, Shepard Exposition Services, and Marriott Marquis Washington DC as additional insureds. Such insurance shall include contractual liability and products liability coverage with the combined and single limits of liability of not less than $1,000,000. The exhibitor shall be required to provide SCCT with said certificate of insurance indicating the appropriate insurance coverage by May 5, 2017.

Application for Space

The application for space and the official notice of assignment constitute a contract for the rights to use the space allotted. A completed application for space with deposit and all requested information must be received by mail, email, or fax:  

Mail:       Kristin Stierle, SCCT

               415 Church Street NE

               Suite 204

               Vienna, VA 22180

 

Email:        kstierle@scct.org

 

Exhibit Booth Representation

Booths must be kept open and staed daily during scheduled exhibit hours by exhibitor’s sta. Breaking down or packaging up of materials earlier than 3:45 pm, Saturday, July 8, 2017, is prohibited.

Audiovisual and Sound

Audiovisual and other sound eects must be regulated so that they do not disturb neighboring exhibits. SCCT reserves the right to determine the point at which sound interferes with others and must be discontinued.

Hospitality/Private Meetings

Exhibitor-sponsored hospitality functions and private meetings must not conflict with any scheduled conference activities and must be approved by SCCT. Additional fees apply. Contact SCCT for more details.

Printed Material Distribution/Canvassing

Canvassing in any part of the facilities utilized by SCCT is strictly prohibited and anyone doing so will be requested to leave the building. Distribution of advertising or printed material by an exhibitor outside of the exhibitor's allotted space will not be permitted.

Selling of Products and Services

The purpose of exhibiting is to further the education of meeting attendees through product and service displays and demonstrations. Sales and order taking are permitted provided all transactions are conducted in a manner consistent with the professional nature of the meeting. No signage or product price will be allowed. SCCT reserves the right to restrict sales activities that it dee,s inappropriate or unprofessional.  

Educational Events in Exhibit Booths

Exhibiting companies must inform SCCT, in writing, of all educational events offered in their exhibit booths. Notification letters must include a description of the event identifying content, date, time, format, and names of physicians involved in the delivery of the educational content. 

Subletting of Exhibit Space

Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Nor shall they exhibit or permit to exhibit in their space any merchandise or advertising materials that are not part of their own regular products or services. 

Relocation of Exhibits

SCCT reserves the right to alter locations of exhibits as shown on the official floor plan, if it is deemed to be advisable or in the best interests of the Annual Scientific Meeting.

Americans with Disabilities Act

Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act of 1991 within their assigned exhibit space.

Cancellation of Exposition

In the event of cancellation of the SCCT2017 Exposition due to fire, strikes, governmental regulations, or causes that would prevent the scheduled opening or continuance, then and there upon, exhibitors and SCCT have no further obligations to each other, and SCCT management shall determine an equitable basis for the refund of such portion of exhibit fees as is possible, after due consideration of expenditures and commitments already made. 

Conditions of Contract to Exhibit

Exhibitors agree to abide by the conditions of the contract stated in the SCCT2017 Exhibitor Prospectus. Exhibitors accept responsibility for informing all of their employees of these conditions and agree that they will abide by them also.

Industry Guidelines

The purpose of the SCCT Exposition is to allow companies an opportunity to meet one-on-one with healthcare professionals to inform them of the latest developments in equipment, supplies, technology, and services available. Adherence to the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support is mandatory. Standard 4.1 states, Arrangements for commercial exhibits or advertisements cannot influence planning or interfere with the presentation, nor can they be a condition of the provision of commercial support for CME activities. Standard 4.2 further states that Live (staed exhibits, presentations) or enduring (printed or electronic advertisements) promotional activities must be kept separate from CME.

a) Exhibit fees are separate and distinct from educational grants. (They are not considered commercial support.)

b) Exhibit fees are set by SCCT for each activity prior to solicitation and are standardized for that activity; SCCT may set dierent fees for industry, not-for- profit organizations/foundations and publishers; potential exhibitors will have equal access to purchasing exhibit space (first-come, first-served basis).

c) All exhibitors will be situated in a room or area separate from educational activities, and the exhibits must not interfere or in any way compete with the learning experience prior to, during, or immediately after the activity.

d) Commercial interest (pharmaceutical/industry) representatives may attend CME/CE activities at the discretion of SCCT for the direct purpose of the representatives' own education; however, they may not engage in sales or marketing activities while in the space or place of the educational activity. If a representative wants credit for attending the course, he/she must pay the full SCCT2017 meeting registration fee. Complimentary attendance will not be linked to oering commercial support.

ACCME Standard for Commercial Support 4.1.

Exhibitors are reminded of the Food and Drug Administration (FDA) regulations on the promotion of investigational and pre- approved drugs and devices. Exhibitors are also cautioned about FDA prohibition of promoting approved drugs for unapproved purposes.

Exhibitors must comply with the standards established by the Accreditation Council for Continuing Medical Education (www.accme.org), the American Medical Association's Ethical Opinions on Continuing Medical Education and Gifts to Physicians (www.ama-assn.org), the Food and Drug Administration regulations regarding industry-supported scientific and educational activities (www.fda.gov), the revised PhRMA Code on Interactions with Healthcare Professionals (www.phrma.org), and the revised AdvaMed Code (www.advamed.org).


703-766-1706
800-876-4195

415 Church St. NE, Suite 204
Vienna, VA 22180-4751